Control Room/ Deal Management Solution

Custom Build & Implementation from the Ground Up

Project Overview

A Global European bank engaged Matrix-IFS to develop a custom solution for its Control Room function, to automate its Deal Management, Conflict Management, and List Management processes (watch, restricted, insider lists).

The firm’s legacy processes were manual, excel-based, and prone to error; and no off-the-shelf vendor product in the market fully met the requirements of a global financial institution, and could easily integrate with the bank’s current infrastructure.

Objectives

  • Prevent and detect misuse of price-sensitive information
  • Strengthen the management of conflicts of interest risks and information barriers (physical or operational) between different parts of the bank (public/private side)
  • Increase efficiency and harmonization in conflicts management processes (e.g., deal management, insider / restricted / watch lists, PAD approvals)
  • Handle increasing complexity of Investment Banking deals
  • Automate Deal Management, which includes the following processes
    • Conflict Clearance
    • Wall Crossings
    • Market Sounding
    • Management of Information Barriers
    • Personal Account Dealing
    • List Management
    • Secondary Occupation (incl. Outside Board Directorships)
    • Gifts and Events
    • Pre-clearance of Research
  • Assets class coverage
    • Equities (including equity-related derivatives)
    • FX (including FX related derivatives)
    • Fixed income (including fixed income-related derivatives)

Project Solution

The project planning was aligned with the release plan of the bank so that the compliance solution was deployed together with the bank’s business milestones:

  • The firm significantly improved its Deal Management and Conflict Management processes, which are integral to its ability to protect itself from intentional and unintentional compliance breaches and to minimize reputational and legal risk.
  • This comprehensive automated solution aligned the firm’s procedures with relevant regulations, such as MAR and MiFid II, and enhanced the efficiency, timeliness, and accuracy of their risk management controls across lines of business and regional jurisdictions.

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